Finding and Responding to Sources Sought and RFIs

This recorded session includes the session video, handouts, presentation and links to the Monday Roundtables. This Package is valid for 30 days.

This session was recorded on April 16th, 2024

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The federal government regularly utilizes processes known as "Sources Sought" and "RFIs" (Request for Information) to gather information from potential suppliers before formally soliciting bids or proposals for a contract. These preliminary steps allow agencies to identify businesses capable of fulfilling their requirements and determine the availability of small businesses, minority-owned enterprises, women-owned businesses, veteran-owned businesses, service-disabled veteran-owned businesses, and HUBZone businesses.

This is important because it provides your company with a path to influence the upcoming requirement before the scope of work is defined. Companies who understand the Sources Sought and RFI process will have insider knowledge of critical aspects of what the government is looking for and obtain a competitive advantage, increasing the likelihood of a contract win.

Understanding the intricacies of the Sources Sought/RFI process is crucial for companies seeking to win contracts with the federal government. This briefing will provide an overview of Sources Sought/RFI, their significance, and how your company can effectively respond to these notices to maximize your chances of securing federal contracts. 

Join us and learn how you can position your company as a viable candidate for federal contracts, increase your visibility to government agencies, and ultimately, enhance your chances of success in the federal marketplace. 

Recommended attending personnel:

- Product and Service Providers

- Small Business Owners, Management, Sales Managers

- Capture Management

- Contracting Personnel

- Proposal Writers

Important: This briefing uses a Zoom-based communication connection via your network. This briefing will be accessible via phone if you are unable to connect online and recorded versions will be distributed with closed-caption for the hearing impaired. Instructions for login will be provided upon registration.


11:00 AM  Welcome

11:10 AM  What are Sources Sought & RFIs? 

- Definition and purpose

- How agencies use Sources Sought/RFI notices

- Importance of responding to Sources Sought/RFIs 

11:20 AM  Why Sources Sought/RFIs Matters

- Access to opportunities before they become solicitations

- Building relationships with government agencies

- Preparing for future solicitations 

11:40 AM  Responding to Sources Sought/RFIs

- Understanding the requirements

- Crafting a compelling response

- Highlighting relevant experience and capabilities

- Demonstrating past performance and qualifications 

12:00 PM  Leveraging Sources Sought/RFIs for Success

- Strategies for standing out

- Networking and collaboration opportunities

- Building a strong federal presence

12:15 PM  Best Practices for Responding

- Timeliness and professionalism

- Following instructions carefully

- Providing accurate and complete information

12:25 PM  Additional Resources


Dr. Rafael Marrero photo
Dr. Rafael Marrero

Rafael Marrero & Company

Founder and CEO